Best I-9 and E-Verify Software in 2026
Seven ways to complete, store and E-Verify Form I-9, with the cost per I-9 worked out at 40, 100 and 150 hires a year from vendor pricing pages read in October 2026.
For most small and mid-size employers, i9 Intelligence at $50 a month for up to 50 I-9s a year is the best I-9 and E-Verify software we found: E-Verify, remote Section 2, unlimited users and unlimited locations are all in the base price. At higher volume, Equifax I-9 HQ Business Standard is cheaper per form, at $12.95 a month plus $7.95 per I-9 completed in-house.
Hourly employers that want the casework done for them should look at WorkBright+ at $25 per I-9. Enterprises with audit exposure should talk to Tracker I-9 by Mitratech or First Advantage, which sell by quote. Rippling handles I-9 and E-Verify inside its HR platform, and E-Verify itself costs nothing if you are happy to key cases by hand.
Key facts7 tools compared: i9 Intelligence, Equifax I-9 HQ, WorkBright, Tracker I-9 (Mitratech), First…
- 7 tools compared: i9 Intelligence, Equifax I-9 HQ, WorkBright, Tracker I-9 (Mitratech), First Advantage, Rippling, E-Verify (direct)
- Equifax I-9 HQ (best for: Employers with steady hiring volume that want the lowest cost per I-9 from an E-Verify employer agent): Starter $8.50/mo, Standard $12.95/mo, plus $7.95 per I-9 completed in-house
- WorkBright (best for: Hourly and seasonal employers that want E-Verify cases and TNCs handled for them, hire by hire): WorkBright+ managed service $25 per I-9; the self-service software is priced by quote
- Tracker I-9 (Mitratech) (best for: Large employers with many sites that want audit support and a nationwide remote I-9 network): No list price; Mitratech sells by demo and quote
Toolradar data: Toolradar's compliance software ranking evaluates 220 tools, and none of its top 10 has a free plan (October 2026). I-9 software is a narrow corner of that market, but it carries a sharp risk: every new hire needs a correct Form I-9, and an E-Verify employer must open a case no later than the third business day after the employee starts work for pay. Paper files and a shared login break down the first time an inspector asks for them.
This page compares seven options, from the free government service to managed I-9 programs. Methodology: we read each vendor's pricing and product pages on 17 October 2026, kept only figures those pages print, and built the cost per I-9 at 40, 100 and 150 hires a year ourselves. Tools are ordered by fit for a US employer that hires steadily and wants E-Verify built in, with price transparency as the tiebreaker. Nothing here comes from a hands-on trial.
Top Picks
Based on features, real-world fit, and value for money.
A dedicated I-9 platform priced by annual I-9 volume, with E-Verify, unlimited users and unlimited locations in every plan.
Starter $50/mo (up to 50 I-9s a year); Growth $95; Growth+ $135; E-Verify included
Small and mid-size employers that want E-Verify and remote Section 2 included at a printed monthly price
A low platform fee plus a per-form charge, from an E-Verify employer agent with a remote Section 2 network.
Starter $8.50/mo, Standard $12.95/mo, plus $7.95 per I-9 completed in-house
Employers with steady hiring volume that want the lowest cost per I-9 from an E-Verify employer agent
Mobile-first I-9 and E-Verify software, plus a managed service that runs the casework for a flat fee per I-9.
WorkBright+ managed service $25 per I-9; the self-service software is priced by quote
Hourly and seasonal employers that want E-Verify cases and TNCs handled for them, hire by hire
| Tool | Pricing | Best for |
|---|---|---|
| i9 Intelligence | Starter $50/mo (up to 50 I-9s a year); Growth $95; Growth+ $135; E-Verify included | Small and mid-size employers that want E-Verify and remote Section 2 included at a printed monthly price |
| Equifax I-9 HQ | Starter $8.50/mo, Standard $12.95/mo, plus $7.95 per I-9 completed in-house | Employers with steady hiring volume that want the lowest cost per I-9 from an E-Verify employer agent |
| WorkBright | WorkBright+ managed service $25 per I-9; the self-service software is priced by quote | Hourly and seasonal employers that want E-Verify cases and TNCs handled for them, hire by hire |
| Tracker I-9 (Mitratech) | No list price; Mitratech sells by demo and quote | Large employers with many sites that want audit support and a nationwide remote I-9 network |
| First Advantage | No list price; First Advantage quotes I-9 and E-Verify as part of its screening contracts | Employers already screening candidates with First Advantage who want I-9 in the same account |
| Rippling | Plans from $8 per employee per month plus a monthly base fee; custom quote | Companies that want I-9 and E-Verify inside onboarding and payroll rather than in a separate tool |
| E-Verify (direct) | Free; the federal service charges no fee to employers | Employers with a few hires a year who are comfortable keying cases from paper I-9s by hand |
Pricing read from each vendor's own pricing page, checked Oct 2026. 2 of 7 sell by quote only and publish no price; those entries say so rather than estimating. 2 of 7 publish prices for some plans and quote the rest.
i9 Intelligence
A dedicated I-9 platform priced by annual I-9 volume, with E-Verify, unlimited users and unlimited locations in every plan.
- Pricing
- Starter $50/mo (up to 50 I-9s a year); Growth $95; Growth+ $135; E-Verify included
Best for: Small and mid-size employers that want E-Verify and remote Section 2 included at a printed monthly price
Pros
- E-Verify integration, remote Section 2, compliance alerts and an audit trail come in all plans at no extra cost.
- Unlimited users and locations mean a multi-site employer pays by I-9 volume, not by how many managers log in.
- Month-to-month terms with no long-term contract, so a seasonal employer is not locked into a year.
Cons
- Tiers follow your trailing 12-month I-9 count and adjust quarterly, so a hiring spike moves you up a tier.
- An agent for remote Section 2 starts at $55 per request, and migrating old records starts at $3 each.
Equifax I-9 HQ
A low platform fee plus a per-form charge, from an E-Verify employer agent with a remote Section 2 network.
- Pricing
- Starter $8.50/mo, Standard $12.95/mo, plus $7.95 per I-9 completed in-house
Best for: Employers with steady hiring volume that want the lowest cost per I-9 from an E-Verify employer agent
Pros
- Business Standard adds E-Verify integration and unlimited users, and annual billing cuts it to $10.36 a month.
- I-9 Anywhere is in every plan, so remote hires can have Section 2 or Supplement B completed by Equifax's network.
- I-9 HQ says it guards against more than 300 possible Form I-9 errors through guided workflows.
Cons
- Business Starter has no native E-Verify integration and caps you at 3 users, so most E-Verify employers need Standard.
- Outsourced completion costs $84.95 per form, so a mostly remote workforce pays far more than the headline fee.
WorkBright
Mobile-first I-9 and E-Verify software, plus a managed service that runs the casework for a flat fee per I-9.
- Pricing
- WorkBright+ managed service $25 per I-9; the self-service software is priced by quote
Best for: Hourly and seasonal employers that want E-Verify cases and TNCs handled for them, hire by hire
Pros
- WorkBright+ handles E-Verify cases and Tentative Nonconfirmations end to end, which is where small HR teams lose the most time.
- Reverification deadlines and Supplement B for rehires are tracked and completed as part of the managed fee.
- Forms work on phones and tablets, which suits new hires who never sit at a desk.
Cons
- The self-service software has no printed price, so you can only compare the managed tier directly.
- A flat per-I-9 fee costs more than a subscription once you hire in volume, as the scenario below shows.
Tracker I-9 (Mitratech)
Enterprise I-9 compliance with automated E-Verify, a nationwide verification network and help during government inspections.
- Pricing
- No list price; Mitratech sells by demo and quote
Best for: Large employers with many sites that want audit support and a nationwide remote I-9 network
Pros
- Smart E-Verify integration submits eligible records automatically and includes case management.
- Mitratech says its network covers thousands of I-9 centers and mobile representatives across all 50 states.
- Mitratech helps during inspections, from records preparation through communication with agents.
Cons
- No price is published, so a smaller employer cannot benchmark it against i9 Intelligence or Equifax.
- Its 20-year zero-fines record is a vendor claim, not an independent audit result.
First Advantage
Form I-9 and E-Verify alongside background checks, with a virtual document review option and a large verifier network.
- Pricing
- No list price; First Advantage quotes I-9 and E-Verify as part of its screening contracts
Best for: Employers already screening candidates with First Advantage who want I-9 in the same account
Pros
- Section 2 can be done through its Virtual I-9 Document Review, a company representative, an agent the employee picks, or a verifier network of 420+ US locations.
- E-Verify auto-submission and case management sit in the same dashboard as the I-9.
- Workflows start from the dashboard, an ATS or HRIS, or an automated file feed.
Cons
- Pricing is quote only and tends to come bundled with screening, which makes a standalone comparison hard.
- A small employer with a handful of hires a year is not the customer this product is built for.
Rippling
An HR and payroll platform with an E-Verify integration, so the I-9 is one step of the new-hire flow.
- Pricing
- Plans from $8 per employee per month plus a monthly base fee; custom quote
Best for: Companies that want I-9 and E-Verify inside onboarding and payroll rather than in a separate tool
Pros
- The I-9 is one step of the same onboarding flow that feeds payroll, so there is no second system to reconcile.
- Rippling's E-Verify integration supports the remote document inspection procedure for qualified E-Verify employers.
- Starting from $8 per employee is cheap if you were going to buy an HRIS anyway.
Cons
- You buy an HR platform to get the I-9 feature, which is expensive if I-9 is all you need.
- The final price depends on the modules chosen, so the real figure arrives only with a quote.
E-Verify (direct)
The federal eligibility check itself, used directly through the government site with no software in between.
- Pricing
- Free; the federal service charges no fee to employers
Best for: Employers with a few hires a year who are comfortable keying cases from paper I-9s by hand
Pros
- E-Verify describes itself as the only free, fast, online service of its kind.
- Results arrive in as little as three to five seconds, according to the government site.
- No vendor contract or data sharing with a third party, which some employers prefer.
Cons
- It does not complete or store Form I-9, so you still need a compliant paper or electronic I-9 process.
- Every case is keyed by hand from the I-9, which costs staff time and invites typing errors.
What it is
I-9 and E-Verify software is a system that collects Form I-9 electronically, guides the employer through Section 2 document review, submits the case to E-Verify and stores the record for inspection. It sits between the new hire's onboarding packet and the federal E-Verify service. E-Verify starts from a completed Form I-9, so the government system does not replace the form or keep it for you.
Three types of product sell this job. Dedicated I-9 platforms such as i9 Intelligence, Equifax I-9 HQ, WorkBright and Tracker I-9 do nothing else and do it in depth. Screening companies such as First Advantage bundle I-9 with background checks. HR suites such as Rippling put the I-9 inside onboarding. Our article on whether E-Verify is free covers the government side of the cost.
Why it matters
The value of I-9 software is in catching errors before they become fines. A paper I-9 can be signed with a missing date, the wrong document list or an expired work authorization nobody tracked, and those mistakes surface years later in an audit. Software that validates each field, flags reverification dates and keeps an audit trail turns that risk into a checklist.
Remote hiring changed the requirement too. Section 2 asks someone to examine the new hire's documents, which is awkward when the hire lives three states away. Every paid tool here offers a remote route: i9 Intelligence includes remote Section 2 in all plans, Equifax includes I-9 Anywhere, and First Advantage lists a verifier network of 420+ US locations. For the wider compliance stack, our HR compliance software guide covers handbooks, posters and filings.
Key features to look for
Pricing
Prices were checked on 17 October 2026 on i9 Intelligence pricing, Equifax I-9 HQ plans, WorkBright pricing and Rippling pricing. Mitratech and First Advantage publish no price, and E-Verify is free.
Our cost per I-9 scenario, for an employer that completes every I-9 in-house and needs E-Verify. At 40 hires a year, i9 Intelligence Starter costs $600 a year, or $15 per I-9. Equifax Business Standard on annual billing costs $124.32 plus 40 forms at $7.95, so $442.32, or about $11.06 per I-9. WorkBright+ costs $1,000 for the same 40 hires, though it also runs the E-Verify casework.
At 100 hires, i9 Intelligence Growth comes to $1,140 a year ($11.40 per I-9) and Equifax to $919.32 ($9.19). At 150 hires, Growth+ costs $1,620 ($10.80 per I-9) and Equifax $1,316.82 (about $8.78). Equifax wins on price at every volume we modeled, but i9 Intelligence includes remote Section 2 in the fee, while Equifax charges $84.95 per outsourced form. If a quarter of your hires are remote, that line decides it.
| Plan | Price | Best for |
|---|---|---|
| i9 Intelligence Starter | $50/mo | Up to 50 I-9s a year; E-Verify, remote Section 2, unlimited users and locations |
| i9 Intelligence Growth | $95/mo | Up to 100 I-9s a year, same features as Starter |
| i9 Intelligence Growth+ | $135/mo | Up to 150 I-9s a year; the vendor's most popular tier |
| i9 Intelligence Custom | Contact sales | 600+ I-9s a year, dedicated compliance specialist, SSO options |
| i9 Intelligence remote agent | From $55 per request | An agent completes Section 2 for a remote hire |
| Equifax I-9 HQ Business Starter | $8.50/mo ($6.80 billed yearly) | Up to 3 users, I-9 Anywhere, reverification tracking; no native E-Verify |
| Equifax I-9 HQ Business Standard | $12.95/mo ($10.36 billed yearly) | Adds E-Verify integration, unlimited users, storage, branding and SSO |
| Equifax per-form fee (in-house) | $7.95 per I-9 | Charged on Starter and Standard when your team completes Section 2 |
| Equifax per-form fee (outsourced) | $84.95 per I-9 | Equifax's network completes Section 2 for you |
| Equifax I-9 HQ Enterprise | Custom | HRIS and ATS integration, customized support |
| WorkBright+ managed | $25 per I-9 | E-Verify cases, TNCs, reverification and Supplement B handled for you |
| WorkBright software | Contact sales | Self-service I-9 and E-Verify with fraud detection and mobile forms |
| Tracker I-9 (Mitratech) | Contact sales | Automated E-Verify, nationwide verification network, inspection support |
| First Advantage I-9 | Contact sales | Virtual document review, 420+ verifier locations, E-Verify case management |
| Rippling | From $8 per employee/mo plus base fee | HR platform with I-9 in onboarding and an E-Verify integration |
| E-Verify (direct) | $0 | Federal eligibility check; no Form I-9 storage or workflow |
Who it's for
i9 Intelligence suits a business hiring up to 150 people a year that wants every feature, remote Section 2 included, at one predictable monthly price. Equifax I-9 HQ suits an employer that completes Section 2 in person and wants the lowest cost per form. WorkBright suits restaurants, staffing firms and seasonal employers that would rather pay per hire and hand off the E-Verify casework.
Tracker I-9 and First Advantage suit large, multi-site employers with audit exposure, and First Advantage makes the most sense if it already runs your screening; our background check services list covers that side. Rippling suits a company choosing an HRIS anyway, as our Rippling review explains. Direct E-Verify suits a very small employer with a few hires a year and the patience to key each case.
The bottom line
Pick i9 Intelligence if you want E-Verify and remote Section 2 included at a printed monthly price. Pick Equifax I-9 HQ Business Standard if you complete Section 2 in person and want the lowest cost per form. Pick WorkBright+ if you would rather pay per hire and hand off TNCs. Large employers should get quotes from Mitratech and First Advantage before deciding.
Before signing, count last year's I-9s and how many of them were remote: those two numbers decide which pricing model is cheapest. For related reading, see best HR software, payroll software, free onboarding software and our background check cost guide.
Cite this: HRpresso, "Best I-9 and E-Verify Software in 2026", October 2026.
Frequently asked questions
What is the best I-9 and E-Verify software in 2026?
How much does I-9 software cost?
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Can I complete Form I-9 remotely?
Do I need separate I-9 software if my HRIS handles onboarding?
When must an E-Verify case be created?
Sources
Prices and plan details come from each vendor's own pricing page, re-checked by the Toolradar pricing tracker.
- WorkBright pricingchecked Sep 2026
- Rippling pricingchecked Sep 2026
Some offers on this page may be paid placements or contain affiliate links.
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